Classroom and Event Presentation Guide and Etiquette Tips

The OIRT Computing Services team is responsible for supporting the technology solutions used within our classrooms and event spaces. Every classroom is tested and monitored regularly to ensure all technology is fully operational.

However, in many cases where we are called to resolve an issue, we find that the technology has been tampered with. This creates disruption for the faculty or staff member attempting to teach or present information.

Tips to Ensure a Smooth Presentation Experience

• Do not make changes to technology setups without contacting SAMI Support.
  • Many support requests stem from unauthorized changes made by a previous presenter. When individuals troubleshoot on their own—such as swapping out cables or unplugging devices—it can impact subsequent users. Always contact the SAMI Support Desk for assistance.
• Request additional equipment at least three business days in advance.
  • This includes (but is not limited to) Zoom carts, projectors/screens, PA systems, and microphones. Early requests give us time to source the necessary equipment and prevent surprises. If requested equipment is not compatible with your space, we can suggest alternatives.

• Let us know if you plan to use personal equipment
  • We can help ensure compatibility and suggest alternatives if needed.
• Coordinate early for events requiring outside technology.
  • If your event involves third-party technology, contact OIRT Computing Services as early as possible. We can arrange a meeting between the requestor, vendor, and event participants to determine space and equipment suitability—ideally before committing to a venue or signing contracts.

Following these guidelines helps ensure that our shared spaces remain functional and ready for everyone.

For more detailed information, download on to our full Presentation Guide:

Guide for Presenting in a Classroom, Event and or Zoom Meeting Download

See also