A Distribution group (formerly known as mailing list) in Office 365 is a uniquely named email address that consists of multiple users and is managed by a designated owner. Distribution groups are intended to easily facilitate ongoing communications between a large and relatively fixed group of people.

There are a few important concepts to understand about distribution groups before we get started with group management:

• Emails sent to a distribution group are distributed to all members of that distribution group.

• Only users granted permission by the Distribution Group Owner can send emails to a particular distribution group. Permission to post (send emails) to a group is managed by USAN, and Group Owners should open a ticket with the Fairleigh Dickinson University Technical Assistance Center (UTAC) to change members that can post to the group.
  
• A distribution group can be configured in such a way that emails sent to it can be held for approval and specific users can be made approvers (also known as moderators).
  
• A distribution group has a unique email address attached to it. Users granted permission to send email to this email address can do so from any email client such as Outlook on the Web or Outlook installed in your computer, laptop, tablet or phone, Mozilla Thunderbird, Mac Mail and more.
  
• You can request a distribution group by submitting the Distribution List/Shared Mailbox Request form located at FDU Forms Portal.
  
• As a Distribution Group owner, you can change the group’s settings via the group’s management page on your Office 365 account (Outlook on the web).

• As a Distribution Group owner, you can add or remove members (recipients) from your group via your group’s management page. This can be accomplished via Outlook on the web or by using the Outlook application installed on your machine.

1. Open “Outlook” on your computer

2. Open “Address Book”

You can open Address Book in two different ways:

• One way is to click the “Address Book” icon located at the top when “Home” tab is selected:

• The second way is by composing/creating a new email and clicking the “To” button:

3. Select “All Distribution Lists” from the drop-down menu located under Address Book:

4. Select “More Columns” and enter the name or email address of your distribution group in the search field as shown in the first screen capture below. If you see your distribution group on the list, highlight it and double click it. If you do not find your list using “More Columns”, then it might be easier to find by using the “Name only”

5. Click on “Modify Members…”

6. If you want to remove a member, then select the member from the members list, click “Remove” button and then click “OK”

7. If you want to add a member, click “Add” button

8. Select “More columns” and enter the new member’s name in the search field

9. You should see the user in the list. Select “Name only” to search again if you are unable to locate the user. Once you have found the user, highlight the record and click “OK”

10. Verify that the new member is in the member’s list and click “OK”

11. Click “Apply” and then click “OK”

1. Go to “fdu.edu” in the browser of your choice
   
2. Go to “Shortcuts” menu
   
3. Click “Office 365 and Email“
   
4. Sign-in with your NetID and password
   
5. Go to online Outlook app by clicking on the “Outlook” icon

6. Go to Settings by clicking on the “Settings” icon

7. Click on “View all Outlook settings”

8. Click “General”

9. Click on “this portal“

10. Click on “Distribution groups”

Here you see the list of distribution groups that you belong to and the list of distribution groups that you own.

How to open the Configuration page for a particular Distribution Group that you own in Outlook on the Web

1. Select the distribution group that you would like to make changes to and then click “Edit” (Pencil Icon)

2. You should see the distribution group configuration page

How to see the list of recipients (members) for this Distribution Group in Outlook on the Web

1. Click on “membership”

How to add recipients (members) to this Distribution Group in Outlook on the Web

1. Click on “+” icon (Plus Icon)

2. Click “All Users”

3. Please enter the name or NetID of the user that you would like to add to this distribution group in the search text box

4. Click “+” button beside the user that you would like to add from the search results (you can search and select more users if you would like)

5. Click “Save” when you are done

Remove recipients (members) from this Distribution Group in Outlook on the Web

1. Go to the membership list as shown in Step: 3 How to see the list of recipients (members) for this distribution group

2. Click on the recipient (member) that you would like to remove

3. To select a range of adjacent recipients on the list, click the first recipient from that part. Now, press the “Shift” key and click last recipient in this part

4. Click “–” button at the top located below the “Members” title

5. Click “Save” when you are done

1. Follow Step 1 & 2 in “Adding and Removing Distribution Group Users in Outlook on the Web”

2. Click “Message Approval”

3. Check (select) “Messages sent to this group have to be approved by a moderator”.

4. Click “+” button under “Group Moderators”

5. Click “All Users“

6. Please enter the name or NetID of the user that you’d like to add to this distribution group in the search text box

7. Click “+” button beside the user that you’d like to add from the search results (you can search and select more users if you’d like)

8. Click “Save” when you’re done. You’ll be taken to “Message Approval” screen

9. You can add users’ emails from who do NOT require any approval by clicking “+” under “Senders who don’t require message approval” and following the same process as above

10. You can choose who should be notified when an email sent to this distribution group has been held for approval -or- you can choose to disable these notifications as shown:

11. Click “Save” again on “Message Approval” screen

Microsoft Office 365 offers a comprehensive set of software tools that facilitate documentation, collaboration, and communication. These tools are available on the Web or as downloadable desktop Office 365 apps.

Below is a list of articles for each of the available tools in the Microsoft Office 365 environment. Each article contains information on what each application is and training on how to use them.

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The Microsoft productivity suite subscription includes Office for the Web, stand-alone, downloadable Office 365 desktop clients and mobile apps. Included in the Microsoft Office suite of products are

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft OneNote
• Microsoft Outlook
• Microsoft Publisher
• Microsoft Access

Available Platforms

• Windows 10 or higher
• Mac
• iOS, Android, Other Devices
• Browsers – Current versions of Safari, Chrome, Firefox, Microsoft Edge, and Internet Explorer

Eligibility

• Current students that are registered for classes for the current term or a future term.

How to Install Microsoft Office 365 Pro Plus

Current students can download the latest version of Microsoft Office free of charge as part of the Microsoft Campus Agreement. Microsoft Office Suite can be installed on up to five devices.

• Office 365 Pro Plus can be installed on Windows 10 or higher
• Office 365 Pro Plus can be installed on Mac OS 10.13.6 (Sierra) or higher

Steps

1. Visit the Office Portal

Office Portal

2. Enter your FDU NetID and then click “Next”. This will re-direct you to the FDU SSO login page

3. Enter your FDU NetID and Password then click “Sign In“. Follow the prompts on the next screen to authenticate with Duo

4. In the Software window, click “Office“. Then click the “Install” button

5. The software will be downloaded and installed on your computer. Your copy of Microsoft Office remains active until you leave the University, at which point, you will either need to uninstall it or purchase a license key

Through Microsoft Outlook’s Scheduling Poll (formerly FindTime), you can select a few possible meeting times and send attendees a link to a poll that allows them to vote for what meeting time works best for them. Once a consensus is reached, you schedule the meeting for the preferred time.

• Like the Scheduling Assistant, the Scheduling Poll allows you to preview attendees’ FDU Outlook calendars (if available) so that the best possible options can be selected. This particular aspect of the feature will be less useful for attendees who…
  
  • DO NOT have FDU Outlook calendars
    
  • Have FDU Outlook calendars, but don’t keep them up-to-date
    
• The Scheduling Poll has other convenient features, including email updates, the ability to schedule a meeting automatically, and more.
  
• When using the Outlook web client, the Scheduling Poll feature is not available for emails composed in plain text. Emails must be composed in HTML.

Where can I access the Scheduling Poll feature?

You can access the Scheduling Poll via the Mail or Calendar tabs of the Outlook desktop application.

In Mail, you can access the Scheduling Poll as follows:

1. Select “Reply with Scheduling Poll” on the “Home” tab when an email is open in the reading pane

2. Launch the compose pane by either creating a new message or hitting reply/forward for an existing message. List required recipients in the “To” field and optional recipients in the “CC” field. Then, on the “Message” tab, select “New Scheduling Poll”

In Calendar, you can access the Scheduling Poll as follows:

1. Either by launching the compose form to create a new meeting event or opening an existing event in the edit form. List required attendees in the “Required” field and optional attendees in the “Optional” field. Select “New Scheduling Poll” under the “Meeting” tab

2. Start a new message or event
   
3. In the “Subject/Title” field, type what will eventually become the event’s name.
   • For example, “Team Meeting”
     
4. In the “To/Required” or Optional fields, add the people who will be attendees for this meeting. They do not all have to be from FDU. Scheduling Polls can be sent to and completed by non-FDU email addresses
   
5. Press into the body of the email and compose a message
   
6. Press into the area of the email body where you want the link to the Scheduling Poll to show up
   
7. Select the “Scheduling Poll” tab
   
8. A Scheduling Poll panel will open. From here, you can adjust your meeting duration, move between dates, and preview the availability of your attendees

9. Select times that work for as many attendees as possible, paying particular attention to the attendees whose attendance is most critical
   
10. Press “Next” to proceed to the next step
    
11. A new panel will open with the ability to delete selected times or adjust the meeting location

12. Press “Manage Poll Settings” to expand the menu. Options include:
    
    • Schedule when attendees reach consensus – Automatically schedules a meeting and sends out an invite to attendees if everyone agrees on a particular time. If multiple times work, the earliest one will be selected.
      
    • Hold selected times on my calendar – Puts a temporary hold on the scheduler’s calendar for each of the selected times. These holds are removed when the final invite is sent out.
      
    • Notify me about poll updates – Outlook will send an email update to the scheduler whenever an attendee submits their poll response.
      
    • Require attendees to verify their identity – Forces respondents to verify their identity either by logging in to their Outlook account or entering a numerical code that Microsoft sends them.
      
    • Lock poll for attendees – Prevents attendees from adding more people to the meeting or suggesting new meeting times.

13. When you’re ready, press “Create Poll”
    
14. A Scheduling Poll meeting link will be inserted into your email

You can access “Scheduling Poll” via the Mail tab on the Outlook desktop application.

1. Open the Outlook desktop application on your Mac
   
2. Start a new email message
   
3. In the “Subject” field, type what will eventually become the name of the event. For example: “Team Meeting”
   
4. In the “To” field, add the people who will be attendees for this meeting. They do not all have to be from FDU (Scheduling Polls can be sent to and completed by non-FDU email addresses)
   
5. Press into the body of the email and compose a message
   
6. Press into the area of the email body where you want the link to the Scheduling Poll to show up
   
7. Press on the “More Options” button and select “Scheduling Poll”

8. A “Scheduling Poll” panel will open. From here, you can adjust your meeting duration, move between dates, and preview your attendees’ availability

9. Select times that work for as many attendees as possible, paying particular attention to the attendees whose attendance is most critical
   
10. Click “Next” to proceed to the next step
    
11. A new panel will open with the ability to delete selected times or adjust the meeting location

12. Press on “Manage Poll Settings” to expand the menu

13. When you’re ready, press “Create Poll”
    
14. A Scheduling Poll meeting link will be inserted into your email

You can access the “Scheduling Poll” feature via the Mail or Calendar web apps.

1. Login to the FDU Office 365 Portal

FDU Office 365 Portal

2. Create a new email or select an email to reply to

3. In the “Subject” field, type what will eventually become the name of the event. For example, “Team Meeting”
   
4. In the “To” field, add the people who will be attendees for this meeting. They do not all have to be from Fairleigh Dickinson University (Scheduling Polls can be sent to and completed by non-FDU email addresses)
   
5. Press into the body of the email and compose a message
   
6. Press into the area of the email body where you want the link to the Scheduling Poll to show up
   
7. Press on the “More Options” button and select “Scheduling Poll”

8. A “Scheduling Poll” panel will open. From here, you can adjust your meeting duration, move between dates, and preview your attendees’ availability

9. Select times that work for as many attendees as possible, paying particular attention to the attendees whose attendance is most critical
   
10. Press “Next” to proceed to the next step
    
11. A new panel will open with the ability to delete selected times or adjust the meeting location

12. Press on “Manage Poll Settings” to expand the menu
    
    • Schedule when attendees reach consensus – Automatically schedules a meeting and sends out an invite to attendees if everyone agrees on a particular time. If multiple times work, the earliest one will be selected.
      
    • Hold selected times on my calendar – Puts a temporary hold on the scheduler’s calendar for each of the selected times. These holds are removed when the final invite is sent out.
      
    • Notify me about poll updates – Outlook will send an email update to the scheduler whenever an attendee submits their poll response.
      
    • Require attendees to verify their identity – Forces respondents to verify their identity either by logging in to their Outlook account or entering a numerical code that Microsoft sends them.
      
    • Lock poll for attendees – Prevents attendees from adding more people to the meeting or suggesting new meeting times.
      
13. When you’re ready, press “Create Poll”
    
14. A Scheduling Poll meeting link will be inserted into your email

How do I finalize, vote, and manage a Scheduling Poll?

1. When a scheduling poll is sent to you via email, press “Vote”

2. If necessary, select your name from the list of attendees

3. Vote for meeting times by selecting “Preferred, Yes, or No”

4. Depending on how the poll was set up, you may be able to add more attendees or meeting times to the poll
   
5. When you’re ready, press “Vote” to submit your responses

The Scheduling Poll Dashboard allows organizers to view all the polls they have created, manage them, and change default settings for new polls.

Scheduling Poll Web Dashboard

2. Your scheduling polls will be listed. From here, you can manage polls and your default poll settings

3. Press on the name of a poll to view responses
   
4. A window will open where you can…
   
   • Send poll reminders
     
   • Cancel the poll
     
   • View attendee responses
     
   • Adjust your responses
     
   • Add/edit attendees and times
     
   • Send a meeting invite

The Microsoft Workplace Discount Program is an employee purchase program with Microsoft for eligible faculty and staff of Fairleigh Dickinson University. The Workplace Discount Program allows eligible employees to buy an annual subscription to Microsoft 365 Family or Microsoft 365 Personal at a discount for use on personal devices.

FDU faculty and staff members with a valid work email address can begin signing up for the Microsoft Workplace Discount Program with their FDU email address. Notification of your Microsoft Workplace Discount Program eligibility is sent to your FDU email address inbox.

To confirm eligibility, visit the link below and enter your FDU email address.

Microsoft Workplace Discount Program Eligibility

Microsoft 365 is a subscription-based software service. The subscription includes premium Office applications like Word, Excel, PowerPoint, and Outlook. 1TB of OneDrive cloud storage, advanced security features, and support from Microsoft experts are also included with the subscription. 

The Microsoft Workplace Discount Program offers two types of Microsoft 365 subscriptions at a discounted rate:

1. Microsoft 365 Personal – Includes subscription benefits mentioned above, for 1 person—discounted rate of 30%, $48.99 yearly or $6.99 monthly, usually $69.99 annually
   
2. Microsoft 365 Family – Includes subscription benefits mentioned above, for up to 5 people in your family—discounted rate of 30%, $69.99 yearly or $9.99 monthly, usually $99.99 annually

Microsoft 365 is a subscription-based software service that comes with premium apps like Word, Excel, PowerPoint, OneNote, Outlook, Publisher, and Access (Publisher and Access available on PC only). The apps can be installed on multiple devices, including PCs, Macs, iPads, iPhones, Android tablets, and Android phones. Microsoft 365 also comes with services like 1 TB of OneDrive storage, and Microsoft chat and phone support. With a subscription, you get the latest versions of the apps and automatically receive updates when they happen.

Office 2021 is sold as a one-time purchase, which means you pay a single, up-front cost to get Microsoft 365 apps for one computer. One-time purchases are available for both PCs and Macs. However, there are no upgrade options, which means if you plan to upgrade to the next major release, you’ll have to buy it at full price.

To learn more about the differences between Microsoft 365 and Office 2021 select the links below:

The Differences Between Microsoft 365 and Office 2021

Office Comparison Chart

1. Sign Up: Visit the Microsoft Workplace Discount Program page. Enter your corporate email address. Click on ‘Get Started’ button

Microsoft Workplace Discount Program

2. Confirm: If you are eligible, an email will be sent to your corporate email address inbox with a link that will validate your eligibility for the program
   
3. Sign In: Once your eligibility is confirmed and you register for the program with your personal Microsoft account that is associated with your personal email address, you can begin the purchase process by viewing the discounts available to you based on your Workplace Discount Program benefit eligibility

Microsoft Account

4. Shop: Your purchase is processed and completed in the Microsoft Store. You, the eligible employee, can install Microsoft 365 on your personal devices after the purchase is complete. Once you have purchased Microsoft 365 Family, you can share your subscription with up to 5 additional members of your household.

Use your personal Microsoft Account and password when completing the installation and login credentials for your Office software. This is the same personal Microsoft Account used to complete the registration and purchase process of the Microsoft Workplace Discount Program. Your FDU e-mail address and credentials should not be used.

Download for Windows

Download for macOS

For commonly asked questions about the Microsoft Workplace Discount Program, visit the link below:

Microsoft Workplace Discount Program FAQs

Introduction to Office365

Fairleigh Dickinson University uses Office365, a new E-mail system that greatly expands the quota of data stored per user and features enhanced services such as Word Online, Excel online and PowerPoint online. Office365 service can be accessed via office365.fdu.edu from a web browser, or a configured mail client such as Outlook or Thunderbird.

The manual available for download below is intended to assist users with an FDU email address and non-FDU issued equipment to migrate their e-mail account to Office365.

1. Click on the email that you would like to Mark as Junk or Mark as Phishing

2. Click the down arrow next to the Junk button

3. Click on the appropriate button to report the email (Junk, Phishing or Block)

4. Once you report the email, a copy of the email is automatically sent to the FDU University Systems team and Microsoft for review to improve the spams going forward

1. Click on the email that you would like to Mark as Junk or Mark as Phishing

2. Click on the Report Message button

3. Click the appropriate option button (Junk or Phishing)

4. Once you report the email, a copy of the email is automatically sent to the FDU University Systems team and Microsoft for review to improve the spams going forward

1. Visit the FDU Office 365 Portal using any web browser

2. Sign in to the FDU Single-Sign-On (SSO) page using your FDU NetID credentials

3. In the upper left corner, click the dotted square and select All Apps

4. In the All Apps menu, choose Bookings

5. Microsoft Bookings will open. Click the Get it Now button to begin

6. The next page will ask for two pieces of information: Business name and Business type. Enter your Department name or your First and Last Name. Click Continue

7. Once your Bookings page loads, the first section you should complete is Business Information. Click  Business Information in the left menu

8. On the Business Information page, you can enter your business or department address, other contact information, upload a business logo, and set up your business hours

9. Next, set up your service offerings. Click Services from the left menu

10. Once you’re on the service-editing page, enter your service details, including name, description, and location. When you start typing an address in the default location, suggested locations will populate. Below are explanations for the other fields on the service-editing screen:
    • Duration: You can enter how long you want the duration to last in days, hours, minutes, and set a buffer time when customers cannot book.
    • Reminders: You can have the system send customers email reminders before their scheduled appointment. Click the pencil to edit the text. 
    • Leave Publishing options checked.
    • Online Scheduling Options: This is where you can manage the settings for when customers can book services.
      • You can choose to use the default scheduling policy by leaving the option checked, OR
      • You can manage the settings for your scheduling policy by unchecking the option.  If you choose this option, we recommend setting the Minimum lead time to 24 and the maximum lead time to 30 days.
    • Don’t forget to click Save at the top of the Service details page

11. Next, click Staff from the left menu. Click the pencil next to your name to edit your information. Also, you may add any staff or faculty members in your department by clicking the + Add staff button

12. On this page, you can add information about yourself, including your office or department phone number and whether to receive email notifications (we recommend keeping this option checked).  Click Save when finished

13. Next, select Booking page from the left navigation pane.
    • Booking page Status: Since this is the first time you are setting up your Bookings page, your status is set to Not published. Once you finish customizing your page and clicking Save, the status will change to Published. 
    • Customer data usage consent (optional):  Where you can customize a message for your visitors to consent to your site collecting their personal data. 
    • Scheduling Policy: Where you can set site-wide scheduling policies. We recommend the following settings:
      • Minimum lead time: 24
      • Maximum lead time: 30
    • Email Notifications: Notifies you when an appointment is made. 
    • Staff: You can allow customers to choose who they want to meet with. However, you can uncheck this option if you do not have any staff.
    • Customize your page: Choose a color theme for your bookings page.
    • Lastly, click Save and Publish

14. Once you click Save and publish, your Bookings site is now live! You can view your published page by clicking Open published page and share your page with others by copying the link